Aloware assigns Users an 'Agent Status' depending on actions taken. These statuses help Aloware to:
Know if a User should receive an incoming inbound call
Provide Admins with reports of which agents are available
There are two different types of Agent Statuses: Manual and System.
Manual-Defined Statuses
Agents can manually set their status to indicate what action they're currently taking.
Screenshot of Agent Status
Agents can manually set these. Aloware can also set these statuses for users depending on Account or User Settings
Offline
Aloware automatically sets users to Offline on Logout. Meaning when you log in, you'll be in the Offline state.
Unable to receive inbound calls; can still make outbound calls
Available
Able to receive inbound calls. This is the only state where an agent can receive inbound calls.
Busy
Unable to receive inbound calls
Agents most likely use this state when don't want to be interrupted while working on a task
Designed to allow Agents to let the system know they're still at their desk, but are unable to take an incoming call
📝Note - If an agent Rejects a call, the system will automatically switch their Status to Busy. The agent must manually set themselves to Available when they are ready to take calls again.
On Break
Unable to receive inbound calls
Designed to allow Agents to let the system know they're physically away from their desk/headset (lunch, etc.)
System-Defined Statuses
Aloware automatically sets users to certain statuses depending on the user's current state in a call:
On-Call
Unable to receive inbound calls
The system recognizes the Agent is on a call
Ringing
Unable to receive inbound calls
The system recognizes the Agent is receiving an inbound call and the phone is ringing.
This starts when Agent is first notified of an incoming call. And ends when the user clicks 'Connect' or the Ringing stops. *Call Ringing can be defined for a specific interval in Ring Group Settings.
Wrap-Up
Unable to receive inbound calls
The system recognizes the Agent begins Call Wrap-up work after a call is finished.